Breaking down the Pomodoro technique: an effective way to increase your productivity, achieve great results and rest well

By Patrick Banks

Posted 1 year agoGROWTH

Being able to meet deadlines is important. However, figuring out how to deliver great results every single time you are working on a task is way more significant. And waaaay more difficult…
Breaking down the Pomodoro technique: an effective way to increase your productivity, achieve great results and rest well

For this reason, finding a technique that will help you solve a work-related problem or deal with the process of writing a case study research paper is of huge importance. The Pomodoro technique is one of the approaches you should definitely consider.

What is more, it is research-backed which presupposes that it’s really working. So, let’s break down this time management tool developed by Francesco Cirillo and see what it’s all about.

What is the Pomodoro technique?

Basically, the technique requires the use of a timer that is aimed at helping you break down work into intervals. Traditionally, the intervals last for 25 minutes and are followed by short breaks. What’s cool is that you can use this technique no matter whether you are writing a case study or crafting a business plan for your new company. It is effective no matter what field you work in.

How did it get its name?

In case you have never heard of this technique before, the name itself sounds really interesting. So, the story behind the name is quite simple, actually: each 25-minute interval is known as Pomodoro while the word itself means ‘tomato’ in Italian.

Francesco Cirillo used a tomato-shaped kitchen timer at college which later on transitioned into becoming the official name for the technique. These days, there is a website where you can set up these 25-minute intervals instead of using a traditional timer. Yet, it’s totally your call. Whatever works for you best.

How does it work?

The technique consists of six simple principles:

1.      Choose the task you need to complete.

2.      Set the Pomodoro timer.

3.      Start working on the task.

4.      End work when the timer beeps and make a checkmark on a piece of paper.

5.      If you have fewer than four marks, take a 5-minute break and get back to step two.

6.      When you have four pomodoros (checkmarks), feel free to take a 30-minute break. If you still have work to do, get back to step one.

To make the most of this technique, make sure you have the following tools on hand:

·         A timer (either digital or mechanical)

·         A piece of paper

·         A pen or a pencil

Planning, recording, visualizing, tracking and processing are among the most important aspects in the process of using the Pomodoro technique. No matter whether you need to come up with a detailed analysis of a Harvard happiness study, or are currently busy writing a case study research paper of your own, careful planning is of key importance.

Even if you have a reliable case study writing service on hand that can provide you with a well-written sample, you will still need to complete the task. Therefore, familiarize yourself with a couple of effective tools, such as the Pomodoro technique will really come in handy.

Using the Pomodoro technique when writing a case study

So, you know what your task is. Now, it is time to create an outline to be able to divide the writing process into 25-minute intervals. Start with examining the case in question. For instance, you can allocate 25 minutes on highlighting all vital facts and determining key problems. Dedicate another twenty-five minutes to focusing on the analytical part of the writing process. Try to figure out why the key problems still exist and what impact they have. Then, come up with a list of possible solutions.

You can spend 25 minutes listing your most unconventional ideas without thinking much about whether they are going to work or not at. You are not a business case study writing service, so you don’t have to come up with a working solution right away. Try to think outside the box and write down everything that comes to mind. You will get plenty of time to analyze these ideas later.

Finally, spend the last twenty-five minutes choosing the best solution. Think about possible future scenarios, or make a pros and cons list if that helps you. Having done that, get down to drafting your case study. See, you do not always need to address your request to a case study writing service when you have all necessary tools at your disposal. While using a business case study writing service seems like a less stressful option, implementing the Pomodoro technique will at least help figure out how it works, and you will be able to achieve the desired result on your own.

Keep in mind that the option of getting a sample from a business case study writing service is not a bad idea. The good news is that the Pomodoro technique teaches you how to stay focused on the task, increase your productivity, achieve the results you have been hoping for, as well as being able to take short breaks during this whole process.

How to make it work for you

The Pomodoro technique is the ultimate life hack when it comes to searching for productivity tools. However, the trick here is to make it work for you every single time. Here are a few interesting ideas to take into consideration. First of all, the Pomodoro technique is great when you need to boost your sense of accomplishment and productivity.

The reason why this tool is so effective is that you get down to break down big tasks into small parts. And working on small parts or taking baby steps is not as scary as tackling the whole problem right away. Therefore, you are dealing with one issue at a time which eventually results in completing the task or finding a solution to the problem you have been dealing with for months.

When you get to deal with 25-minute tasks, it helps you stay refreshed and focused. Therefore, you are able to see noticeable results right away which is the main goal of the technique – to help you increase your productivity and achieve desirable results.

What is more, you get to take both short and long breaks which helps you unwind. Yet, those breaks are not long enough to start procrastinating. The official Pomodoro website states that it typically takes people seven to twenty days to master the technique. Not a big price to pay for the ability to deliver excellent results every single time you are dealing with a work problem or a complex task, right? Besides, it works even if you have a large to-do list. The technique helps you break it down into small manageable tasks.

Secondly, lots of successful people actually use the Pomodoro technique. It’s got to mean something, right? If you read the Wall Street Journal, you are probably aware of the fact that Sue Shellenbarger is a huge fan of the Pomodoro technique. She says that it helps her manage her work-related anxiety, as well as makes her more efficient when it comes to dealing with work tasks.

Using this technique has helped her spend less time to fact-check an article simply because she has divided the whole process into 25-minute intervals and has started to take short breaks to rest her eyes. As a result, she is more focused. Plus, she has managed to become even better at fact –checking which is an essential skill for anyone working in the journalism field.

Thirdly, you need to keep in mind that sometimes it is wiser to alter the technique in accordance with your own needs or depending on the task you are currently dealing with. For instance, you can break down the task into 15 or 20-minute-long intervals in case the issue you are dealing with is relatively simple.

If you feel like you don’t need 25 minutes to focus on one aspect and are able to deal with it faster, go for it. The key takeaway here is to make the technique work for you, not to follow the rules blindly. So, feel free to mix it up a bit if you are sure it is going to help you achieve excellent results faster and stay focused on the task you are supposed to complete. Once you start using the Pomodoro technique, even the most boring task will no longer seem so bad. So, get down to it and you will see tons of cool advantages right away.

Finally, keep in mind that the Pomodoro technique is not a one-for-all solution. While the majority of people find it effective, it does not necessarily mean it is going to do miracles for you. At least, not at first.

What you need to remember is that you should apply yourself as well. Get into that serious working mode and keep a positive attitude. Make sure there are no distractions when you are using the Pomodoro technique. The only thing you need to react to is the sound of that timer, not another instagram notification on your phone. Allocate enough time on work tasks. You can look through your social media feed while you are on your break. It won’t go anywhere.

Taking everything into account, The Pomodoro technique is an effective productivity tool you should definitely try using. It helps you break down big tasks into small parts, go about it step-by-step and deal with the issue at hand better and faster.

What is more, the Pomodoro technique has helped people increase their productivity and achieve desirable results while taking necessary breaks during the working day. The key aspect is to stay focused on one aspect of the task, do as much as possible during that period of time, as well as take a break for a couple of minutes to refresh and unwind.

About the author Patrick Banks

Patrick is a Berlin-based dating advisor, motivational speaker, a huge fitness and vegan diet enthusiast and the main editor at Wingman Magazine, specialised in men's health. His ultimate goal is to share with men around the world his passion for self-development and to help them to become the greatest version of themselves. He believes a healthy body and successful social interactions are two main keys to happiness.

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